How Do I Create Custom Fields to Use in Sales Quotes?

There are two types of custom fields that can be created, theses are:

Sales Quote Custom Fields - used by the Create Sales Quote process as extra information that is prompted in the fourth step of the wizard (this forth step only appears if sales quote custom fields have been created). 

After you create a sales quote this type of custom field is also available for editing in the "About" section (first section in the sales quote editor). 

The Sales Quote Custom Fields are also available in the text block editor to insert in text contet as embeded data items.

Product Custom Fields - can be created for the Product Catalogue, these Product Custom Fields appear when adding or editing products in the product catalogue. 

These data items can also be set-up to appear in your pricing tables in a sales quote.    


Sales Quote Custom Fields

When you create a new sales quote, QuoteCloud will ask you for important information to initially create the sales quote, such as who the sales quote is for, their address, what sales quote template to use etc.  

It is a common requirment to need more information collected than the "standard" system type fields mentioned above. for example,  analysis data such as what industry your customer operates, or the type work.

To create sales quote custom fields follow the steps below:

Click on the Configuration menu while on the Sales Quote Dashboard, then select the Custom Fields option in the drop-down menu.

You will now see the current custom fields created (if any).  To start creating a custom field, tick the check box on the left of a field and type a label.

In the example below, two custom fields have been created, one to record the Department the sales quote is being sent to and one to select the Industry in which a customer operates.  There are five types of Sales Quote Custom Field i.e. Text, Dropdown, Integer, Currency and Date.

After saving your custom fields set-up, you will now see the extra step when creating a sales quote, as shown below.

Product Custom Fields

You can set-up Product Custom Fields in the same way as Sales Quote Custom fields. To do this you simply need to click on the Products tab to access this set of fields.


Now create your product custom fields as shown below:

For example, (as shown in the below image) we may want to show the SKU (Stock Keeping Unit) next to each product listed in the pricing table, we may also want to list the Brand of that product which can be selected from the drop down.

Back to Top